# Voetstoots sales and dispatch

- Source-Date (SAST): 2024-02-19 14:47
- Dest: IA
- Review-after: 2027-02-28
- Status: current
- Source: company email (Archives/Internal Affairs), 2024-02-19

## Facts

- Voetstoots = sold without warranty or service, very low price (machine + transport cost). Businesses only.
- Activate by entering **company registration**. Not for individuals, foreign entities, AM VAT-registered companies, or inactive/invalid businesses.
- Blue block on the quote screen shows the option; a special discount applies. Training, services, and logistics are disabled; delivery needs a **separate quote**.
- Email the pro-forma invoice **and** the attached sales agreement for the record (even if already sent on WhatsApp).
- Payment: **EFT only** to the Nedbank account on the accepted quotation. Then invoice and dispatch as normal.
- Directors collecting: email invoice, dispatch form, and **all directors’ ID copies** to dispatch.
- Employee / third-party / delivery: client signs the sales agreement first; then email **signed** agreement, dispatch form, and all directors’ ID copies (invoice already with the client).
- ID copies are needed at dispatch, not before quoting. Directors may bring ID at collection for a copy.
- Client VAT registration does not matter: Voetstoots is quoted from a **non-VAT** AM entity, so no VAT on that quote.
- Dispatch refs end with **V** before the running number. Stock prep is normal; collection is different.
- Dispatch checks: tick after verifying each listed director’s ID; sales agreement — all pages initialled by all directors, both signature places per director, at least one witness (client side or dispatch staff). Scan all docs after dispatch; keep the signed agreement **separately**. If the client wants a copy, scan to sales to forward.